Our Services Standard Scope of Work
We provide a full range of audio-visual (AV) services for events including, but not
limited to Installation, operation, and removal of any and all audio visual, staging and rigging equipment, switching, consultation, set design, technical drawings and site line drawings, multimedia production, video services, diamond screen video, video walls, laser lighting, and pyrotechnics.
We are the qualified and experienced vendors that will partner with your team to create successful and innovative events that may include: ceremonies, openings and dedications, dinners/banquets/weddings/receptions, lectures, and hybrid virtual events.
We provide high-quality, professional audio-visual production services for sporting events both formal events and student entertainment events.
Our team has demonstrable experience of delivering dynamic, multi-faceted outdoor events across a range of sites.
We provide positive, proactive, self-motivated, able to effectively meet deadlines, have a flexible, adaptive and resourceful approach, ability to prioritize workloads, have excellent production management knowledge and experience and have personnel that have excellent communication skills and attention to detail.
All equipment meets the safety standards of all applicable regulatory agencies.
We make ourselves available to perform all required duties for multiple events within one day or multi-day events outside of normal business hours, including evenings and weekends.
We take responsibility to ensure that AV and Rigging Equipment of the proper type
and quantity is available and installed in accordance with University requirements and
applicable regulations.
We in most instances include all labor, transportation, equipment and materials as requested by our customers in a timely, good and workmanlike and professional manner using only personnel with sufficient training, skill and experience as required for the delivery, proper set up and installation, usage and removal of all equipment.
We provide sufficient staff and/or stagehands to unload, assemble, set, maintain, repair, operate, disassemble and re-load all show equipment.
Our Team represents that it is familiar with the requirements and general conditions that are essential and necessary to provide a comprehensive program for the Scope of Work consistent with industry best practices and in accordance with all licensing, regulations, and professional standards.
1. Production Design services shall include, but not be limited to:
a. Production operations and management
b. Equipment including delivery, installation, operation and dismantling
c. Logistics and technical management
d. Stage Design including various staging options to best meet University requirements
depending upon the location and event
e. Expertise to help the end user to make a determination of their individual needs and what services will be required
2. Audio Services shall include, but not be limited to:
a. The production of a clear, intelligible, properly delayed and phased signal to people sitting in the ENTIRE event location (i.e. stadium, on the field, in the stadium seats, and on the stage)
b. Microphones
c. Speakers, including large sound system and associated speakers
d. Audio Mixer
e. All necessary speakers and mounts in the stadium. Speakers and delays shall be hung and safely secured and coordinated with the stage set-up
3. Comm Services shall include, but not be limited to:
a. Free Speak Base Station (4×4 Matrix)
b. Hardwired Base Station
4. Comm System
a. Head End
b. Body Packs
5. Lighting Services shall include, but not be limited to:
a. Stage lighting
b. Lamps and Light Sources
c. Spots
d. Gobo or animated lighting
6. Video/LED Display Services shall include, but not be limited to:
a. Video Cameras
b. Projection Equipment and Screen(s)
c. LED wall(s)
d. Cameramen – IMAG video of speakers
e. Cue system
f. Speaker timer
g. Truss, scaffolding or other mechanical devices as determined by the Contractor to be necessary for the elevation of the screens so that the maximum number of audience participants may view the activities from all areas of the event must be installed and stabilized in a manner that insures safe viewing
7. Rigging Services shall include, but not be limited to:
o Allnecessarytools,materialsandequipmentnecessaryforriggingservices
o Maintainfilesforallevents,includinganarchiveofeventriggingplotsandthe inspection approval, rigging documentation, CAD drawings, calculations and inspection approval signatures for each event requiring rigging
o Our Rigging Services Supervisor will have the ultimate responsibility to determine that all Rigging Services comply with applicable laws and the University’s technical specifications, oversee the planning and execution of all rigging services, as well as administrative and safety codes, as applicable for events with Rigging.
8. Technology and Technical Support shall include, but not be limited to:
a. Lighting Technical Support
b. Webcasting Capabilities and Equipment
c. Webinars
d. Audio and Visual Lighting
e. Web Based Virtual Platform
f. Information about current industry requirements
and standards relating to staging, sound, lights, video and other entertainment production related services.
9. Power generator to operate the video screen and equipment provided by Contractor shall include, but not be limited to:
a. Contractor shall set-up any required generator(s) and provide barriers around it
b. Installation of generators must be grounded, inspected, and approved per CSU and OSHA specifications (#4 ground wire and 2 grounding rods required (approx. 9-foot rods grounded at 6 feet)
c. Generator should not exceed 55 decibels at 25 ft.
10. Contractor is responsible for annually inspecting, load testing, certifying and servicing chain motors, scissors, and boom lifts.
11. Contractor shall provide University with an Inspection and Maintenance Report upon request.
12. Contractors providing rigging services shall include, but not be limited to the following responsibilities:
a. Applying general principles of forces, including force/weight; vectors; two components of force; point loads; uniformly distributed loads; indeterminate static loads; dynamic loads; shock loads; environmental (i.e. wind, rains, snow, seismic); and tilting 2-point objects
b. Applying general principles of rigging, including breaking strength and determining object weights
c. Applying general principles of rigging, including design factors; working load limits; efficiencies (i.e. terminations, materials); service factors; D/d ratios; fleet angles; centers of gravity; load distributions (i.e. beam formulas, simple spans); fall protection and rescue design procedures; and risk management (i.e. OSHA)
13. Drawing and Schedules
a. Identifying and resolving hazardous situations
b. Conforming rigging plots to Facility load limitations or obstructions
c. Interpreting Facility plans (i.e. electrical, HVAC, structural steel)
d. Interpreting show plans
e. Interpreting hanging plots
f. Generating hanging plots
g. Performing layouts and determining if adequate electrical power is available
h. Verifying assembly/integrity of objects to be lifted using stamped engineering
drawings
i. Verifying assembly/integrity of objects to be lifted using allowable load charts.
14. Materials and Equipment
a. Personnel Access Equipment
Selecting what is needed for safe access including: personnel lifts; ladders; rope access; free climbing; fall protection; and personal protective gear.
b. Rigging Materials
Selecting rigging materials including: support structures (i.e. truss, beams,
pipe, platforms); lifting devices (i.e. hoists, block and falls, lever hoists); hardware (i.e. shackles, slings, wire rope); manufacturing recommendations; ID components of specific systems; and understanding design properties of systems.
Curtain/track including: rigging curtain tracks for operation; recognizing dynamic load situations; operating system; inspecting system; and identifying components of curtain/track system.
c. Rigging Equipment
Ensuring that all equipment complies with the following regulations,
where applicable: local building, electric and fire code; Underwriters Laboratories (UL); National Fire Protection Agency (NFPA); Occupational Safety and Health Administration (OSHA); United States Institute of Theatre Technology (USITT); Entertainment Services and Technology Association (ESTA) Technical Standards; and “Specifications for Design,
Fabrication and Erection of Structural Steel for Buildings” of the American Institute of Steel Construction.
15. Installation
a. Layout and Electrical
Performing layout, including assigning tasks to riggers; marking floor/grid; determining safety guidelines (i.e. fall protection, rescue); and establishing communication procedures
General powered system requirements (i.e. dead haul, power assisted) including: verifying voltage; verifying phasing; verifying electrical connections; and recognizing electrical system capacity.
b. Rigging Attachments
Installing rigging attachments (i.e. blocks, sheaves, anchors, points)
including: assembling rigging attachment hardware (i.e. hitches, pipes, clamps, anchors); inspecting assembled hardware (i.e. wire rope, slings, terminations); attaching hardware to overhead structure (i.e. clamps, hitches, eyebolts, blocks); attaching objects (i.e. lights, sound, scenery); and installing fall protection, if required.
Attaching assembled hardware to drop/hand lines with: knots (i.e. bowline, clove hitch, figure 8, sheet bend); cable pullers (i.e. Klein tools); and industrial carabiners.
Attaching lifting devices to objects to be lifted including fabricating tail downs
Installing attachment hardware and identifying appropriate anchoring locations.
c. Operations
Performing lifting/lowering operations including: floating objects;
inspecting entire system; performing pre-movement inspections of entire assemblies; assigning movement tasks (i.e. spotters, operators, communications); establishing lifting/lowering zones; performing bump checks; leveling objects; raising/lowering objects, periodically rechecking level; verifying trim and load sharing; and bringing loads to controlled stops.
Confirming operation of control system and hoist including emergency stop mode.
Operating system including: raising and lowering loads; marking trim heights; and setting limits.
Provide, install, and remove all necessary materials, supplies, and equipment required to protect and maintain all areas of the University.
16. When hoisting loads, a positive latching device shall be used to secure the load and rigging.
a. Hooks, shackles, rings, pad eyes, and other fittings that show excessive wear or that
have been bent, twisted, or damages shall be removed from service.
b. Drums, sheaves, and pulleys shall be smooth and free of surface defects that may
damage rigging.
c. Drums, sheaves, and pulleys having eccentric bores, cracked hubs, spokes, or
flanges shall be removed from service.
d. Contractor shall protect the carpeting and Facility flooring if using any lifts to perform
a service by placing either masonite and/or visqueen on the floors. Contractor is
required to have nonmarking tires or vinyl tape covering the wheels.
e. Signs may not obstruct sprinkler heads and must have a clearance of no less than 18
inches.
f. Signs that my injure, mark or deface any permanent Campus structures may not be attached by any means including nails, hooks, adhesive fasteners, staples, tacks or screws.
g. Signs may be posted on billboards, easels or other means of display.
h. All signs must meet fire codes and Fire Marshal Guidelines.
i. The hanging of pictures, banners or any other item on walls, mirrors, railing, or
draperies, requires approval from University.
j. At no time will any item be attached to the ceiling grid, ceiling tile or to a false ceiling
of the Facility.
k. All painted surfaces or structures must be covered with a protective material before
wire, cable, etc., to ensure no damage occurs.
Additional supplies used to hang signage (wires, ropes, etc.) must be removed with the sign.
All structures and material must be approved by University prior to rigging.
Structure will not be hung if deemed unsafe by University.
Fiber rope shall not be used if it is frozen or if it has been subjected to
acids or excessive heat.
Fiber rope shall be protected from abrasion by padding where it is fastened or
drawn over square corners or sharp or rough surfaces.
17. Vendor shall provide the following:
All required overnight and weather protection for all equipment.
All required electrical distribution equipment and cables and cords
protected to prevent trip hazards.
18. Transportation/equipment may not be driven or placed directly on the Field without any protection/underlayment. Once the protection is present the following rules apply:
No sharp turns
Drive slowly on the protection at all times.
At the entrance and the exit of field, plywood must be placed
If plywood is used, it must be covered with material to avoid splinters
Under no circumstances should spikes or anchors for guide wires be installed
into the field.
Stage legs must be equipped with wood discs or stage legs placed on wood
squares to protect the field.
19. Dolly or systems to transport equipment
20. Care should be taken when removing protection systems so as not to damage the field
21. Vinyl tarps should be removed in such a way as not to leave any debris on the field
22. It is recommended that heavy vehicle traffic be restricted to paths having adequate field protection systems
23. Large forklifts should also circulate on adequate field protection (2 layers of plywood or 1 layer of prefabricated rigid tiles on vinyl tarps)
24. In any event, a heavy-duty reinforced vinyl tarp should be placed on the field before applying the field protection system. This will ensure that the field is protected from liquids, foreign object, and wood splinters.
25. Layers of plywood should be installed in a staggered pattern to reduce damage at the joints and optimize load distribution.
Examples of large-scale events:
Primary Services Required: Event production and design, lighting, A/V equipment, staging and technical support.